Receptionist

Figure3 is an award-winning Toronto based design firm recognized for transforming the future by connecting people to place. We partner with business leaders to invent exceptional places for people to work, shop and live. Figure3 is currently seeking a Receptionist.

Duties

Reporting to the Office Manager, you will bring your polished professionalism to the role by setting the right tone for our staff and visitors. Are you someone who takes pride in attention to detail? Do you have a customer service mindset? If the answer is yes, then you will thrive in this role.

  • Open the office daily prior to start of business hours
  • Answer and direct incoming phone calls in a professional, courteous, and attentive manner
  • Greet and assist all clients and visitors upon arrival
  • Manage mail and courier packages for delivery and pick-up, maintaining confidentiality
  • Tidy and maintain office hygiene in shared areas, e.g., reception, lunchroom, and meeting rooms
  • Manage meeting room bookings; prepare rooms with A/V, refreshments, and coordinate catering
  • Maintain sign-in procedures aligning to COVID-19 protocols
  • Order office, kitchen supplies and PPE
  • Coordinate lunch and learn events with suppliers and organize sample returns
  • Complete daily bank deposits and petty cash
  • Track and maintain IT requests log and inventory of IT equipment and furniture
  • Support the Health and Safety Committee and follow through on action items
  • Update administration and reception handbook as new procedures are implemented
  • Prepare orientation package and provide office orientation for new employees
  • Other tasks as assigned to support the Studio and Principals

Qualifications

  • Minimum 1 year receptionist experience
  • Proficiency in Microsoft Office suite
  • Working knowledge of Adobe InDesign is beneficial
  • Excellent oral and written communication skills
  • Ability to multi-task with attention to detail
  • Approachable, punctual and proactive nature
  • Sensitivity to confidentiality, sound judgment and ability to work with minimal supervision

If you fit this profile, please email your c.v. to careers@figure3.com. Only candidates being considered will be contacted

Benefits

  1. Summer Fridays all year long
  2. Group health benefit plan
  3. Two paid days per year for professional training & development
  4. Regular personal performance and career development meetings
  5. Bi-annual all employee team building events
  6. Professional dues paid by Figure3
  7. Weekly supplier lunch and learn events

Interested in this position?

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COVID-19 Update: How Figure3 Can Support Your Return-To-Work Strategy
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